Monitoring & Controlling...

This Process Group consists of those processes required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes.

Tracking Sheets

What are tracking sheets ?

They are sheets created to oversees all the tasks and metrics necessary to ensure that the approved and authorized project is within scope, on time, and on budget, so that the project proceeds with minimal risk. Monitoring and Controlling process is continuously performed throughout the life of the project.

Tracking the project includes the following but not limited to:
  • Progress of work
  • Budget
  • Cash flow
  • Resource (Labor and Non-labor)
  • The changes and Variations
  • Delays and Area of Concerns

Weekly & Monthly Reports

What is the weekly report ?

A weekly construction report summarizes the progress done within a specified amount of time and then brings everyone involved in the project up to date. The benefits of this type of documentation come from being the best of both worlds—providing adequate information at a reasonable time-frame.

Weekly reports should include the following:
  • Project name
  • Project Information
  • Project progress summary
  • Baseline programme
  • Updated programme
  • Updated Logs (Engineering Logs, Procurement Log,… etc)
  • One week look ahead
  • Area of concerns
  • Project progress photos

why weekly report is important ?

Project status reports are a great way for project managers to keep track of a project's progress and also helps them identify risks and other challenges that need to be addressed.

Construction Daily Report

Identify all the site's crew for the day and the individual hours worked. Describe all the equipment and hours in operation. Name the subcontractors and time on-site. Enumerate all the materials and quantity. A construction daily report as a record of field notes, including work completed, weather conditions, and materials delivered or used onsite. Daily reporting keeps the project management team — including the owner and general contractor — informed and aware of project progress.

Extension of Time (EOT)

Extension of time EOT in construction contracts

 Construction contracts generally allow the construction period to be extended where there is a delay that is not the contractor's fault. This is described as an extension of time (EOT).

What is EOT claim ?

Extension of Time (EOT) is a delay which could not be reasonably foreseen at the time of contract signing. The granting of an Extension of Time relieves the contractor from liability of damages such as Liquidated Damages from the original date of contract completion for the period of the claim.

Top 10 Secrets for a Successful Extension of Time Claim
  • Demonstrated Contractual Entitlement
  • Detailed Records
  • Clearly Documented Delay Events
  • Choose an appropriate Delay Analysis Method
  • Develop Strong Fragnets
  • Choose the Correct Programme to Impact
  • Address Issues of Culpability, Compensability and Concurrency
  • Use an Experienced Analyst

Prolongation Cost

Prolongation Claims in Construction Arbitration

“prolongation claim” or “delay claim” is generally used to describe a monetary claim which follows from a delay to project completion. These claims should be distinguished from a “disruption claim”, which is generally used to describe a monetary claim in circumstances where a part of the works has been disrupted without affecting the completion date of the project.

What is the prolongation claim?

'Prolongation' refers to a claim for damages by a contractor for the additional costs it has incurred as a result of delay, such as hire of plant, additional labor costs, off-site overheads and loss of profits. There are different methods to calculate the prolongation cost , choosing the proper method for each project depends on many factors.

What is the disruption claim ?

Disruption is when the contractor or subcontractor has to perform differently or less efficiently than originally planned. Construction disruptions can occur even if the project is completed on time. Disruption claims are usually based on additional costs due to increased labor and equipment, not extra time on site.

Construction Dashboard

A project management dashboard is a data dashboard that displays key performance indicators pertaining to specific projects. A project management dashboard can display metrics for a project's overall performance and progress, or highlight particular problems that require further attention.

An Excel dashboard is one-pager (mostly, but not always necessary) that helps managers and business leaders in tracking key KPIs or metrics and take a decision based on it. It contains charts/tables/views that are backed by data. A dashboard is often called a report, however, not all reports are dashboards.

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