Monitoring & Controlling

Next is monitoring and controlling to ensure everything goes according to plan. We help you track, review, and regulate progress and performance in order to identify any changes and implement them accordingly.

Tracking Sheets

What are they? They are sheets created to oversee all the tasks and metrics necessary to ensure that the approved and authorized project is within scope, on time, and on budget so that the project proceeds with minimal risk. We perform the monitoring and controlling process throughout the life cycle of a project.

Tracking the project includes the following but is not limited to: Progress of work
Budget
Cash flow
Resource (Labor and Non-labor) The changes and Variations Delays and Area of Concerns

Weekly reports

What are they?
A weekly construction report summarizes the progress done within the specified time duration and then brings everyone involved in the project up to date. The benefits come from being the best of both worlds—providing adequate information in a reasonable time frame.

Weekly reports should include the following: Project name
Project Information
Project progress summary
Baseline program
Updated program
Updated Logs (Engineering Logs, Procurement Log, etc…) One week look ahead
Area of concerns
Project progress photos

Why are they important? Project status reports are great for project managers to keep track of a project’s progress and also help them identify risks and other challenges that need addressing.

Extension of Time (EOT)

Extension of time EOT in construction contracts Construction contracts generally allow the extension of the construction period when a delay occurs that is not the contractor’s fault.

What is an EOT claim? By definition, the parties in a contract can’t reasonably foresee an extension of time (EOT) delay. In the case of successfully receiving an EOT, it relieves the contractor from liability of damages, such as liquidated damages from the original date of contract completion for the period of the claim.

Top 10 Secrets for a Successful Extension of Time Claim Demonstrated Contractual Entitlement Detailed Records Documented Delay Events Choose an appropriate Delay Analysis Method Develop Strong Fragnets Choose the Correct Program to Impact Address Issues of Culpability, Compensability, and Concurrency Use an Experienced Analyst

Prolongation Cost

A “prolongation claim” or “delay claim” is generally used to describe a monetary claim which follows from a delay to project completion. These claims are different from a “disruption claim”. A “disruption claim” is a financial claim in circumstances where obstructions existed to the workflow but were not large enough to affect the completion date.

What is the prolongation claim? “Prolongation” refers to a claim for damages by a contractor for the additional costs the contractor incurred as a result of the delay, such as the hire of a plant, additional labor costs, off-site overheads, and loss of profits. There are different methods to calculate the prolongation cost. Choosing the proper one for each project depends on many factors.

What is a disruption claim? Disruption is when the contractor or subcontractor has to perform differently or less efficiently than planned. Construction disruptions can occur even if the contractor completes the project on time. Disruption claims are based on additional costs due to increased labor and equipment, not extra time on site.

Construction Dashboard

A project management dashboard displays key performance indicators of specific projects. A project management dashboard can display metrics for a project’s overall performance or highlight particular problems that require further attention. An Excel dashboard is a one-pager (mostly, not necessarily) that helps managers and business leaders track KPIs and metrics to help in their decision-making. It contains charts/tables/views backed by data. People often call dashboards reports, but not all reports are dashboards.

Monitoring & Controlling